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FREE online courses on CRM - Developing People-The Key To Success - Managerial Inputs in Development - Command Your Time

 

“Oh, call back yesterday, bid time return”.

                                    ---Shakespeare, “Richard II”,  III,ii

 

           The butterfly counts not months but moments, and has time enough”. ---Rabindranath Tagore, “Stray Birds”.

 

As the pace of life and work accelerate, it is becomingly difficult to accomplish things on time; the time available never seems to be enough to get things done. Time is finite, irreplaceable, un-storable and un-exchangeable. So the secret of managing work is to prioritize and do the important things, and get them right first time! This means:


·         Time saving

·         Work shedding, and

·         Time budgeting
 

Time saving:

-          Analyze where your time is going by maintaining ‘time logs', to pin-point time leakages, and plug them:

-          Telephone interruptions (filter through secretary), especially concerning work delegated to someone else

-          Drop-in visitors (manage by appointment-book)

-          Open-door policy; fix timings /consultation

-          Handle papers only once

-          Learn to say ‘no' when warranted

-          Plan ahead and do the key things

-          Fix deadlines and stick to them

-          Keep it short and sweet…KISS

-          Exercise self-discipline; avoid gossip/ day-dreaming/ unplanned meetings /no agenda
 

Work shedding:

This is mostly done by delegating, especially to staff trained beforehand for just such an eventuality; some ways to shed / redistribute work:

-          Ensure the staffer has the ability agree required results and standards

-          Give them power and authority do it in such a way that staff see it as a means of developing, not handling overdue stuff you've been sitting on for too long; don't make ‘Dirty Harrys'.

-          Avoid the bug of perfectionism; communication is all about getting the message across clearly and getting the work done. Reserve your drafting overkill for the Chairman's Annual Stockholder's Address!!

-          Choose things to delegate, within your own situation

-          Leave yourself to concentrate on 20% of work on which 80% of your effectiveness hinges

-          Evolve simple spreadsheet to follow each delegated job closely; remember, accountability remains yours!
 

TIME BUDGETING:` 

This involves planning use of your time by:

-          Keeping time logs, diaries, planners, roll-over' to-do' lists; follow-up things

-          Divide work into easily manageable ‘time blocks'. Clear objectives save time and confusion.

-          Enlist your secretary's help to control

-          Keep enough spare time for crises, impromptu staff coaching

-          Keep time for the boss, customers, or net-working with colleagues
 

Aim at optimizing the usage of time today to manage tomorrow…and in developing your people.

 

 

QUESTION:

  1.  Can we manage to do all our work.. and  more.. within reasonable time available to us?  How does one go about achieving this?

  2.What are the essential features of time management? Please list out major time wasters and remedies to ‘save' time.

 

 

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