FREE online courses on Effective Meeting Facilitation - Basics Again for
Effective Meetings - Selecting Participants
- The
decision about who is to attend depends on what you want to accomplish in the
meeting. This may seem too obvious to state, but it's surprising how many
meetings occur without the right people there.
- Don't
depend on your own judgment about who should come. Ask several other people for
their opinion as well.
- If
possible, call each person to tell them about the meeting, it's overall purpose
and why their attendance is important.
-
Follow-up your call with a meeting notice, including the purpose of the
meeting, where it will be held and when, the list of participants and whom to
contact if they have questions.
- Send
out a copy of the proposed agenda along with the meeting notice.
- Have
someone designated to record important actions, assignments and due dates
during the meeting. This person should ensure that this information is
distributed to all participants shortly after the meeting.
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