Classification of the Information
The information can be classified in a number of ways provide
to a better understanding.
The information which induces action is called action
information. The information which communicates only the status of a situation
is no-action information. No stock' report calling a purchase action is action
information but the stock ledger showing the store transactions and the stock
balances is No-action information.
The information generated at regular intervals is recurring
information. The monthly sales reports, the stock statements, the trial balance,
etc. are recurring information. The financial analysis or the report on the
market research study is non-recurring information.
The information generated through the internal sources of the
organization is termed as internal information, while the information generated
through the Government reports, the industry surveys, etc. is termed as external
information, as the sources of the data are outside the organization.
The action information, the recurring information and the
internal information are the prime areas of computerization and they contribute
qualitatively to the MIS.
Certain standards, norms and specifications are used in
planning of any activity. Hence, such information is called the planning
information. The time standards, the operational standards, the design
standards, are the examples of the Planning Information.
Reporting the status of an activity through a feedback
mechanism is called the control information. When such information shows a
deviation from the goal or the objective, it will induce a decision or an action
leading to control.
A collection of information through the library reports and
the research studies to build up a knowledge base as an information source for
decision making is known as knowledge information.
The information can also be classified base on its usage.
When the information is used by everybody in the organization, it is called the
organization information. When the information has a multiple use and
application, it is called the database information. When the information is used
in the operations of a business it is called the functional or the operational
information.
