MIS and the Information Concepts
The goal of the MIS should be to provide the information
which has a surprise value and which reduces the uncertainty. It should simultaneously build the
knowledge base in the organization by processing the data obtained from
different sources in different ways. The designer of the MIS should take care of
the data problems knowing that it may contain bias and error by introduction of
high level validations, checking and controlling the procedures in the manual
and computerized systems. While designing the MIS, due regard should be given to
the communication theory of transmitting the information the data obtained from
different sources in different ways.
The designer of the MIS should take care of the data problems knowing that it
may contain bias and error by introduction of high level validations, checking
and controlling the procedures in the manual and computerized systems. While designing the MIS, due regard
should be given to the communication theory of transmitting the information from
the source to the destination.
Special care should be taken to handle a noise and a
distortion on the way to destination. The presentation of information plays a
significant role in controlling the noise and distortion which might interrupt,
while communicating information to the various destinations. The principles of
summarization and classification should be carefully applied giving regard to
the levels of management. Care
should be taken in the process that no information is suppressed to over
emphasize.
The utility of information increase if the MIS ensures that
the information possesses the necessary attributes. The redundancy of the data
and the information is inevitable on a limited scale. MIS should use the redundancy as a
measure to control the error in communication.
The information is a quality product for the organization.
The quality of information as an out going product can be measured on four
dimensions, viz., the utility, the satisfaction, the error and the bias. The MIS
should provide specific attention to these quality parameters. A failure to do
so would result in a wasteful expenditure in the development of the MIS and poor
usage of investment in the hardware and software.
The quality can be ensured if the inputs to the MIS are
controlled on the factors of impartiality, validity, reliability, consistency
and age.
