FREE online courses on the Art Of Effective Time Management - Analyse Your Time - ANALYSIS – 8

 

CLUTTERED DESK / DISORGANIZED OFFICE

 

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No.      Problem (Internal factors)                        Remedial action

 

1.       Incorrect scheduling, lack of priorities/

delegation                                  Get organized, delegate, prioritize, bend

daily plan to achieve KRA's

2.       Loss of control/picture                  Use control charts, lists, memo's etc.

3.       Slow reader                                Practice; take speed reading course

4.       Ego                                           Symptom of insecurity – shed it

5.       Poor storage/retrieval system         Locate, install, train staff to manage it.

6.       Procrastination/indecision              Develop self-discipline

7.       Permitting unfinished tasks             learn satisfaction of task completed within

deadline

8.       Interruptions (no “quiet hour”)        Install system/delegation/screening etc

(see ANALYSIS 4&%)

 

 

Sl.

No.      Problem (External factors)                        Remedial action

 

1.       Upward delegation                        Resist/clarify advantages of delegation;

train

2.       Failure to screen                          Train Secretary/staff to screen out junk

mail, use WPB, reply to routine matters

3.       Ambiguous problem                       Be candid. Keep yourself informed

4.       Ineffective secretary                    Train and authorize secretary to keep your

desk clear. Information retrieval is her

function, not yours. Repose confidence in

her abilities, establish rapport.